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Questions about material or travel funds

You can only apply for 750 euros once. However, you can already make a note in your application if you need more funds.

The calculation does not necessarily have to be very detailed. However, it must be plausible. Both the StuROPx coordinating office and the reviewers must be able to understand why and for what purpose you need which funds.

No, the material or travel funds are not provided to the projects as a fixed sum. The funds must be accounted for.

Yes, but it would be nice if you would visit the conference together with a group of students.

There are two ways to account for your material or travel funds:

(1) Reimbursement request: you make an advance payment, i.e., you purchase equipment or software, for example, and pay for it yourself first. Then you submit a reimbursement request to the StuROPx coordination office.

(2) Invoice: You have an invoice issued to you, i.e. you purchase equipment or software, for example, and have an invoice issued for it. You forward this invoice to the StuROPx Coordination Office, which will initiate payment of the outstanding amount.

IMPORTANT: Make sure that the individual amounts are less than 500 euros. Indeed, if the amount is over 500 euros, special rules apply: For products over 500 Euros (e.g. equipment, software), the procurement office of Humboldt-Universität zu Berlin (“Beschaffungsstelle”) must be involved; for fees (e.g. for guest lectures) over 500 Euros, the clearing office of Humboldt-Universität zu Berlin (Clearingstelle) must be involved. In any case, the StuROPx coordination office must first be contacted for such higher amounts.