Questions about the application process
You can offer the same tutorial twice. However, you can also offer a tutorial in the second semester that builds on the tutorial from the first semester. It is your decision. The important thing is that you reflect and elaborate in your project outline which solution makes sense for your project. The timeline must be convincing to the reviewers.
An X-Tutorial initially runs over two semesters. An extension for one or two additional semesters can be applied for later. This application is informal, i.e. it is a simple request to the StuROPx coordination office. Whether an additional semester can be granted depends on the funds available in the respective funding year.
The funding includes the funds for two student assistants (40h/month each over 12 months). Therefore, only two persons can be employed as student assistants. If you would like to offer the tutorial with more than two persons, please name the co-applicants in your project outline. Of course, you can then share the remuneration. And the co-applicants can of course also participate in the qualification program.
The application for X-Tutorials is initially intended for students from the four partners of the Berlin University Alliance (Freie Universität, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité). If you would like to offer your tutorial in tandem, however, it is sufficient if one of the two persons is enrolled at one of the partner institutions. If you would like to offer you tutorial as an individual, you have to prove a connection to one of the four partners of the Berlin University Alliance (Freie Universität Berlin, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité), e.g., if you are doing your Bachelor's or Master's thesis at one of the four partners
Please note: You must document the institutional link. Like the applicants from the partners of the Berlin University Alliance, you indicate the affiliation on the one hand in the online application form. On the other hand, please fill out the institutional affiliation form.
No, unfortunately this is not possible. The subject-specific mentor must be a tenured professor. This also includes junior or deputy professors. Guest professors, honorary professors or senior professors are not included. The reason for this rule is that you can - if necessary - get better support from a tenured professor in organizational matters (e.g. room booking, credit transfer).
Please note: You can, of course, obtain additional supervision from other persons (e.g. research assistants). You are welcome to include this additional supervision in your project outline.
Questions about being a student assistant
Please clarify this question yourself with your responsible Bafög office. As far as we know, you are allowed to earn about 5,500 euros per year. As a student assistant, you should be slightly above this amount, which will then be credited to your Bafög rate. But as we said, please ask your responsible Bafög office yourself.
Questions about material or travel funds
There are two ways to account for your material or travel funds:
(1) Reimbursement request: you make an advance payment, i.e., you purchase equipment or software, for example, and pay for it yourself first. Then you submit a reimbursement request to the StuROPx coordination office.
(2) Invoice: You have an invoice issued to you, i.e. you purchase equipment or software, for example, and have an invoice issued for it. You forward this invoice to the StuROPx Coordination Office, which will initiate payment of the outstanding amount.
IMPORTANT: Make sure that the individual amounts are less than 500 euros. Indeed, if the amount is over 500 euros, special rules apply: For products over 500 Euros (e.g. equipment, software), the procurement office of Humboldt-Universität zu Berlin (“Beschaffungsstelle”) must be involved; for fees (e.g. for guest lectures) over 500 Euros, the clearing office of Humboldt-Universität zu Berlin (Clearingstelle) must be involved. In any case, the StuROPx coordination office must first be contacted for such higher amounts.
Questions about the course type
X-Tutorials are implemented in the form of research tutorials. They are not capacity neutral, but they are low capacity: They are typically not credited in one subject, but in the elective area: überfachlicher Wahlpflichtbereich (üWP) / freier Wahlbereich/ Wahlpflichtbereich/ Studienbereich Allgemeine Berufsvorbereitung (ABV). They are therefore not recognized for a specific course of study, but rather across the entire range of courses offered by the university. In coordination with the AG BUA Studierende and the BUA Büro, a specific module was developed for this credit.
Yes, this is possible. Due to the current pandemic situation, it can be assumed that the next semester will also take place as a hybrid semester, i.e. at least in parts digitally. Please take this into account when planning your X-Tutorial. In the qualification program, we will also prepare you for research under digital conditions.
Questions about participating students
Formally speaking, X-Tutorials are teaching research projects (“Lehrforschungsprojekte”). According to capacity regulations, a maximum of 15 students can participate in this course type. Should more than 15 students wish to participate in your tutorial, the decision will be made on a random basis. In order to avoid role conflicts, this random procedure is taken over by the StuROPx coordinating office.
Students from all partners of the Berlin University Alliance (Freie Universität, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité) can participate in an X-Tutorial. Participation is possible from all subjects and for both BA and MA students.
As an X-Tutor, you cannot define any admission requirements. Nevertheless, it is possible that you make clear in the description of your tutorial (e.g. in the course catalog) for which student groups your tutorial is more or less eligible. We recommend that you already think about this when submitting your application and reflect on possible student groups in your project outline (e.g., stage of study, subject background, prior knowledge).
The X-Tuturials are primarily intended for students from the four partners of the Berlin University Alliance (Freie Universität, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité). However, if there are still places available, students from other universities are of course welcome to participate.
The X-Tutorials are announced by the StuROPx coordination office across the four partners (Freie Universität, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité) of the Berlin University Alliance (general student mailing lists, newsletters) and are also included in the course catalogs of the partners. However, we strongly recommend that you also advertise your tutorial yourself. You know best for which student groups of the four partners your project might be of special interest. Good possibilities here are, for example, the email distribution lists of the student councils, of the individual institutes or faculties.
A module has been developed for the X-Tutorials in consultation with the AG BUA Studierende and the BUA Büro. For their participation in an X-Tutorial, students receive - depending on the institution - 5 or 6 credit points in the elective area: überfachlicher Wahlpflichtbereich (üWP) / freier Wahlbereich/ Wahlpflichtbereich/ Studienbereich Allgemeine Berufsvorbereitung (ABV). This module also specifies what students must achieve for their points. We will be happy to inform you about this in more detail once your X-Tutorial has been approved.
Alternatively, students can have the credit points credited to their field of study. However, students must then clarify everything else themselves (or with your support) with their respective examination office.
Questions about the qualification program
Questions about the Berlin Conference for Student Research
Questions about the selection process
The proposals are reviewed by an expert committee. This committee consists of 8 members: 4 professors, 2 research assistants and 2 students.
The expert committee has equal representation of the four partners of the Berlin University Alliance (Freie Universität Berlin, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité). In addition, care was taken to ensure a balanced gender ratio and professional diversity among the members.
The X-Tutorials are still in the pilot phase, so various processes have yet to be established and routines have yet to emerge. For this reason, it is not possible at this point to say when you will receive your funding notification. However, we expect to be able to inform you in about ten to twelve weeks after the submission deadline.