How are the material or travel funds accounted for?
There are two ways to account for your material or travel funds:
(1) Reimbursement request: you make an advance payment, i.e., you purchase equipment or software, for example, and pay for it yourself first. Then you submit a reimbursement request to the StuROPx coordination office.
(2) Invoice: You have an invoice issued to you, i.e. you purchase equipment or software, for example, and have an invoice issued for it. You forward this invoice to the StuROPx Coordination Office, which will initiate payment of the outstanding amount.
IMPORTANT: Make sure that the individual amounts are less than 500 euros. Indeed, if the amount is over 500 euros, special rules apply: For products over 500 Euros (e.g. equipment, software), the procurement office of Humboldt-Universität zu Berlin (“Beschaffungsstelle”) must be involved; for fees (e.g. for guest lectures) over 500 Euros, the clearing office of Humboldt-Universität zu Berlin (Clearingstelle) must be involved. In any case, the StuROPx coordination office must first be contacted for such higher amounts.