FAQ X-Student Research Groups
Questions about the application process
No, this is not possible in the initial application. At first, an X-Student Research Group runs for one semester. However, an extension for another semester can be applied for later. This application is informal, i.e. it is a simple request to the StuROPx coordination office. Whether an additional semester can be granted depends on the funds available in the respective funding year.
Yes, this is possible. In this case, please indicate all applicants in the online application form.
Please note: The funding covers only one teaching assignment (2 SWS, 35 hours). However, you can of course divide the hours among yourselves (e.g. 17.5 hours per person) or you divide the payment after the end of the semester. And all applicants can of course participate in the qualification program.
Yes, that’s possible. However, one prerequisite is that they can prove a connection to one of the four partners of the Berlin University Alliance (Freie Universität Berlin, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité), e.g., if you are doing your PhD at one of the four partners, if there is a collaboration, or if there is another connection.
Please note: You must document the institutional link. Like the applicants from the partners of the Berlin University Alliance, you indicate the affiliation on the one hand in the online application form. On the other hand, please fill out the institutional affiliation form.
It is up to you to decide to which project from your current research you want to link your X-Student Research Group. A DFG project is not preferred compared to projects of PhD students. The important thing is that you can work on one aspect of the project with a group of students, that this aspect is interesting for the students and gives them the opportunity to contribute their own ideas.
Questions about the teaching assignment
Questions about material or travel funds
There are two ways to account for your material or travel funds:
(1) Reimbursement request: you make an advance payment, i.e., you purchase equipment or software, for example, and pay for it yourself first. Then you submit a reimbursement request to the StuROPx coordination office.
(2) Invoice: You have an invoice issued to you, i.e. you purchase equipment or software, for example, and have an invoice issued for it. You forward this invoice to the StuROPx Coordination Office, which will initiate payment of the outstanding amount.
IMPORTANT: Make sure that the individual amounts are less than 500 euros. Indeed, if the amount is over 500 euros, special rules apply: For products over 500 Euros (e.g. equipment, software), the procurement office of Humboldt-Universität zu Berlin (“Beschaffungsstelle”) must be involved; for fees (e.g. for guest lectures) over 500 Euros, the clearing office of Humboldt-Universität zu Berlin (Clearingstelle) must be involved. In any case, the StuROPx coordination office must first be contacted for such higher amounts.
Questions about the course type
X-Student Research Groups are implemented in the form of research seminars. They are not capacity neutral, but they are low capacity: They are typically not credited in one subject, but in the elective area: überfachlicher Wahlpflichtbereich (üWP) / freier Wahlbereich/ Wahlpflichtbereich/ Studienbereich Allgemeine Berufsvorbereitung (ABV). They are therefore not recognized for a specific course of study, but rather across the entire range of courses offered by the university. In coordination with the AG BUA Studierende and the BUA Büro, a specific module was developed for this credit.
Yes, this is possible. Due to the current pandemic situation, it can be assumed that the next semester will also take place as a hybrid semester, i.e. at least in parts digitally. Please take this into account when planning your X-Student Research Group. In the qualification program, we will also prepare you for research under digital conditions.
Questions about participating students
Formally speaking, X-Student Research Groups are teaching research projects (“Lehrforschungsprojekte”). According to capacity regulations, a maximum of 15 students can participate in this course type. Should more than 15 students wish to participate in your Group, the decision will be made on a random basis. In order to avoid role conflicts, this random procedure is taken over by the StuROPx coordinating office.
Students from all partners of the Berlin University Alliance (Freie Universität, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité) can participate in an X-Student Research Group. Participation is possible from all subjects and for both BA and MA students.
As the research group leader of an X-Student Research Group, you cannot define any admission requirements. Nevertheless, it is possible that you make clear in the description of your group (e.g. in the course catalog) for which student groups your Group is more or less eligible. We recommend that you already think about this when submitting your application and reflect on possible student groups in your project outline (e.g., stage of study, subject background, prior knowledge).
The X-Student Research Groups are primarily intended for students from the four partners of the Berlin University Alliance (Freie Universität, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité). However, if there are still places available, students from other universities are of course welcome to participate.
The X-Student Research Groups are announced by the StuROPx coordination office across the four partners (Freie Universität, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité) of the Berlin University Alliance (general student mailing lists, newsletters) and are also included in the course catalogs of the partners. However, we strongly recommend that you also advertise your Group yourself. You know best for which student groups of the four partners your project might be of special interest. Good possibilities here are, for example, the email distribution lists of the student councils, of the individual institutes or faculties.
A module has been developed for the X-Student Research Groups in consultation with the AG BUA Studierende and the BUA Büro. For their participation in an X-Student Research Group, students receive - depending on the institution - 5 or 6 credit points in the elective area: überfachlicher Wahlpflichtbereich (üWP) / freier Wahlbereich/ Wahlpflichtbereich/ Studienbereich Allgemeine Berufsvorbereitung (ABV). This module also specifies what students must achieve for their points. We will be happy to inform you about this in more detail once your X-Student Research Group has been approved.
Alternatively, students can have the credit points credited to their field of study. However, students must then clarify everything else themselves (or with your support) with their respective examination office.
Questions about the qualification program
Questions about the Berlin Conference for Student Research
Questions about the selection process
The proposals are reviewed by an expert committee. This committee consists of 8 members: 4 professors, 2 research assistants and 2 students.
The expert committee has equal representation of the four partners of the Berlin University Alliance (Freie Universität Berlin, Humboldt-Universität zu Berlin, Technische Universität Berlin, Charité). In addition, care was taken to ensure a balanced gender ratio and professional diversity among the members.
The X-Student Research Groups are still in the pilot phase, so various processes have yet to be established and routines have yet to emerge. For this reason, it is not possible at this point to say when you will receive your funding notification. However, we expect to be able to inform you in about ten to twelve weeks after the submission deadline.