You can participate if you can prove that you are already pursuing a doctorate at a university or institute of the Berlin University Alliance. Register with your official university email address and make sure to provide the name and address of your institute. If you do not have an official email address yet, please contact us after registration to provide an individual proof. This can be, i.e., a letter from the doctoral office to confirm you have submitted your application for admission, or a confirmation letter from your supervisor.

You can only register for the English-language event or for the German-language event, but not for both. The program of both events is identical, only the language will differ.

Once you are registered, we expect you to participate in the entire retreat program. For any exceptions, please contact the organizers in advance.

No, you are only allowed to participate once. If participants show up who have already participated in one of our Kick-Off events, we reserve the right to send them home and charge them proportionally for the hotel cost.

The event is an additional training course and thus can count as working hours. Inform your supervisor in advance that you will not be able to work or take part in (online) meetings during the event. You can use the form “Notification about
absence from work” provided for this purpose.

If you get ill and can’t attend the event, you can cancel free of charge.

Please cancel your registration in the same booking system you used for registration. In addition, send a doctor's certificate to the contact person stated above. 

Make sure to notify us as soon as you know that you won't be able to attend, to give persons from the waiting list the chance to participate.

If you unable to attend the event for any other reason, please cancel your registration in the same booking system you used for registration. In addition, send an email to the contact person stated above. Make sure to notify us as soon as you know that you won't be able to attend. If we can give your spot to a person from the waiting list, your cancellation is free of charge. If we can’t allocate your spot to someone else, we reserve the right to charge you proportionally for the cost of accommodation in the hotel.

Yes, participants must organize their own travel to the hotel. The hotel can be reached with public transport from Berlin.

No, you must arrange their own travel to the hotel.

No, you must cover their own travel costs.

You will be accommodated in the hotel. Accommodation and meals (3 main meals, soft drinks during the workshops, coffee and cake breaks) are free of charge.

No, the cost of hotel accommodation is free of charge for participants. Accommodation fees will be covered by Berlin University Alliance.

You will be accommodated in single rooms. Therefore, it is not necessary to choose a room partner.

If you order additional drinks beyond the above-mentioned catering, you will have to pay for them yourself.