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The Oxford Berlin Research Partnership aims to foster mobility and to help build stronger networks between the partner institutions. We also want to further the involvement of researchers at the beginning of their career.

To that end, funding is now available to support Early Career Researchers and doctoral students from Oxford and Berlin who are planning a short-term visit at a partner institution in the other city to pursue research as part of existing or recently initiated collaborations between the partners.

The award is made following the recommendation of the Academic Directors of the partnership and the members of the Academic Liaison Committee. The funds are intended to cover costs for travel, accommodation and a daily subsistence allowance for research visits taking place between 1 June 2023 and 30 November 2023 (min. 2 weeks, max. 12 weeks in total).

Visa regulations

Please take into account visa regulations – these might differ depending on the length of your stay, your nationality, and your destination.

Please consult the relevant regulations on the following websites and check if you need a visa to come to the UK/Germany to carry out your research:

Germany to the UK: https://www.gov.uk/check-uk-visa
(EU nationals up to six months for visa-free study and research: https://www.gov.uk/check-uk-visa/y/germany/work/six_months_or_less + https://www.gov.uk/guidance/find-out-if-you-require-an-atas-certificate)

UK to Germany: https://uk.diplo.de/uk-en/02/visa/travel-after-brexit/2441830?view and https://uk.diplo.de/uk-en/02/visa/professional-activities-not-classed-as-work/2447446?openAccordionId=item-2447448-0-panel&view
(NB: UK and other non-visa nationals for visits to the Schengen area should take particular note of the “90 days in any 180 day period” regulation – this includes personal stays in the Schengen area, e.g. for holidays. Please adjust the length of your stays accordingly.)

To apply for funding in the framework of the Oxford Berlin Research Partnership, please send your application to oxber@berlin-university-alliance.de by 30 April 2023.

Application

Please briefly address the following questions and aspects in the application document on the bottom of this page:

• A short description of the existing or recently initiated connection between the applying Early Career Researcher and the project that they will be visiting or working on.
• Other concrete measures and projects in which the applicant will be involved during their time in Berlin or Oxford.
• The main activities of focus (e.g. lab work, participation in workshops, field work).
• Details of the duration and period of the planned stay.

 

How much funding can be applied for (for Oxford Researchers going to Berlin):

The funding is available for a period of a minimum of two and a maximum of up to 12 weeks to be spent in Berlin.

Accommodation

You can receive up to 70 euros for an overnight stay excluding the cost of breakfast. If the actual cost of your overnight stay exceeds 70 euros per night, you must provide an explanation for the full amount to be reimbursed. Acceptable reasons include e.g.:

Cheaper accommodation was unavailable due to exceptional reasons

(If your indicative cost is higher than 70 euros per night, please note this in the budget section of your application form.)

Daily subsistence allowance

You can charge €28 for a 24-hour stay.

If meals are covered (e.g. breakfast in a hotel), please reduce the lump sum. For a breakfast, this is by €5.60 (20 percent of €28). For lunch or dinner, please reduce the lump sum by €11.20 (40 percent of €28).

On the day of arrival and departure, the subsistence is €14.

Travel

There is no guideline for flight/travel costs, but the principle of economic efficiency applies.

Visa costs

Where applicable, visa costs will be reimbursed. Please see information above to determine whether this applies to you.

 

Please note that you should hand in your invoices by early December at the latest. In case of funding approval, you will receive more detailed information on the management of the funds.

 

How much funding can be applied for (for BUA Researchers going to Oxford):

The funding is available for a period of a minimum of two and a maximum of up to 12 weeks to be spent in Oxford.

Accommodation

You can receive up to 99 euros for an overnight stay excluding the cost of breakfast. If the actual cost of your overnight stay exceeds 99 euros per night, you must provide an explanation for the full amount to be reimbursed. Acceptable reasons include e.g.:

Cheaper accommodation was unavailable due to exceptional reasons

(If your indicative cost is higher than 99 euros per night, please note this in the budget section of your application form.)

Daily subsistence allowance

You can charge €28 for a 24-hour stay.

If meals are covered (e.g. breakfast in a hotel), please reduce the lump sum. For a breakfast, this is by €5.60 (20 percent of €28). For lunch or dinner, please reduce the lump sum by €11.20 (40 percent of €28).

On the day of arrival and departure, the subsistence is €14.

Travel

There is no guideline for flight/travel costs, but the principle of economic efficiency applies.

Bench fees

Please note that your host institution might charge bench fees. Your research contact in Oxford can help you find out how much these are. Please include them in your budget on the application form.

Visa costs

Where applicable, visa costs will be reimbursed. Please see information above to determine whether this applies to you.

 

Please note that you should hand in your invoices by early December at the latest. In case of funding approval, you will receive more detailed information on the management of the funds.

 

Eligibility and other requirements

Postdoctoral researchers and doctoral students of the University of Oxford or BUA partner institutions (FU, HU, TU, Charité) working withresearchers from an already existing or recently initiated collaboration between Oxford and Berlin.

Upon completion of the review process, you will receive feedback on the outcome of your funding application from us by e-mail. After the cooperation activities are completed, we will ask you to submit an informal short report and will provide the corresponding form to you beforehand. If you have any questions, please do not hesitate to contact us at oxber@berlin-university-alliance.de.

 

We look forward to receiving your applications.