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2. How do I have to justify the expenditure of material resources in StuROPx?

  

Compliance with the budgetary regulations of Humboldt-Universität zu Berlin

  • In the case of StuROPx, Humboldt-Universität zu Berlin is the administering partner institution.
  • Therefore, the budgetary regulations of Humboldt-Universität zu Berlin must be followed when spending material resources in StuROPx. These regulations largely coincide with the regulations of the other partner institutions, so that some of you are at least roughly familiar with them.
  • In accordance with these regulations, the following aspects must be followed when spending material resources:
  1. The expenditure must be earmarked, i.e. it must be relevant to the research in the StuROPx project.
  2. The expenditure must meet the criteria of economy and efficiency.
  3. The expenditure must comply with the principles of tendering and awarding.

Form for explaining the expenditure in accordance with budgetary regulations

  • For each expenditure of material resources in StuROPx, it must be explained why this expenditure is relevant or enriching for research and to what extent the criteria of economy and efficiency have been taken into account.
  • Only in the case of expenditure over EUR 500 (net) and the awarding of freelance services must an additional explanation be provided as to the extent to which the principles of tendering and awarding have been taken into account.
  • For this purpose, the form Explanation of the expenditure of material resources within the framework of StuROPx must be completed. When completing the form, you can use the example of the completed explanation form as a guide.
  • This form must be attached to every transaction, i.e. every invoice. As a rule, it is already included in the respective PDF in the corresponding forms that you have to fill out for various processes (e.g. guest lecture contract form or travel allowance form).
  • To make the explanation easier for you, we have prepared instructions for filling out the form.